> For the complete documentation index, see [llms.txt](https://documentation.commudle.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://documentation.commudle.com/events/events/managing-registrations.md).

# How to manage event registrations with smart shortlisting

Learn to shortlist members, send them RSVP and Entry Passes over email.

{% embed url="<https://www.youtube.com/watch?index=7&list=PLWB9ROSX-JSjbSyx9Hutrzi9Wk6B0WtRS&v=kc_LXzopLHM>" %}

Use smart shortlisting to increase your turn up rate at the events

| Registration Status | What does it do                                                                                                                                                                 |
| ------------------- | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| **registered**      | Default status for when someone registers for the event                                                                                                                         |
| **waiting**         | This is used to create a waitlist if you have more registrations than expected                                                                                                  |
| shortlisted         | <p>This is a pre-confirmation stage<br>- This enables you to send RSVP emails where users can choose 'YES' or 'NO'. It acts as a reconfirmation and increases turn up rate.</p> |
| confirmed           | It means that you are confirming the seat of the person. This option will allow you to generate an entry pass.                                                                  |
| cancelled           | <p>Not selected to attend the event<br>- The registering user can also cancel their entry pass or RSVP from the link in their email</p>                                         |

{% hint style="info" %}
Organizer can manually override the registration status anytime
{% endhint %}

{% hint style="success" %}
People responding a yes in the mail will automatically be marked as confirmed.
{% endhint %}

{% hint style="info" %}
Sending **Entry Pass Mails,** **Bulk Status Change** functions the same as in [**One Click Registrations**](#send-entry-pass).
{% endhint %}

### Download Responses (.csv)

![](https://2732861693-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-MUoBGMgA-C9FZbSiWD4%2F-MWVqAPaCQbSZ5XwvN6f%2F-MWVtzPu0L8uKpqOxFX6%2Fezgif.com-gif-maker%20\(24\).gif?alt=media\&token=7b902cfd-ae6b-4b84-b98b-7eebdad0099a)

Click on the **CSV** button on the top and you'll receive an email with all the responses in .csv file attached to the email.

### Entry Pass & RSVP Mails&#x20;

#### Entry Pass Mails

![](https://2732861693-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-MUoBGMgA-C9FZbSiWD4%2F-MWhn270EIQlynj_C9hV%2F-MWhoWW-pAO-3am8AvFx%2Fezgif.com-gif-maker%20\(35\).gif?alt=media\&token=2a975793-6477-4349-84e0-7f96acb8e840)

* Entry pass mails have a unique code for everyone and a QR code associated with the unique code which is used for marking attendance in offline events.
* Entry pass mails also gives you an addon to add the event to your calendar with just a click.

#### RSVP Mails

![](https://2732861693-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-MUoBGMgA-C9FZbSiWD4%2F-MWhn270EIQlynj_C9hV%2F-MWhuBi29443clO0-3k6%2FScreenshot%20from%202021-03-26%2014-43-45.png?alt=media\&token=d967536d-56d6-482a-934a-fda60ecff2f7)

When using forms you get a new option for registration status i.e shortlisted using which you can ask up people if they'd be joining for the event or not.&#x20;

* As soon as someone marks "Absolutely, I'm in!" in the mail he/she gets marked as confirmed in the registration status tab.
* If in case a user clicks upon "Next Time, May be" he/she gets marked as canceled in the user registration status tab.

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