# Find the Top Speakers for Your Events
As techies participate in and contribute to multiple events, their profile journey keeps building up. We have a speakers dashboard where you can search for your next set of speakers.
Go to
Search for your technology or by name of anyone whom you're looking out for.
# How to begin your journey as an organizer
{% embed url="" %}
Once you receive the invite email for your community organizer role
1. Click the 'Click Here to Accept Role' button in the email
2. Accept the consent policy
3. Go to the dashboard
# What are the different options in the community admin dashboard
{% embed url="" %}
As a community leader / organizer your can make use of multiple engagement features which are:
1. Events (both online and offline with virtual stage)
1. Paid event ticketing is now live!
2. Hackathons
3. Forms and Surveys
4. Newsletters
5. Custom Page Builder
6. Channels
7. Forums
8. Add More Leaders
9. View Members with multiple filters
10. View Community Stats
11. Update Community details
# How to add more organizers / leaders
{% embed url="" %}
1. Go to community admin dashboard
2. Go to **Team**
3. Add the email of the new organizer and click **Save**
4. The new teammate will receive an invite email to accept the role and access the dashboard.
{% content-ref url="/pages/u26nmAhMTUkL39CakBC5" %}
[How to begin your journey as an organizer](/community-dashboard/how-to-begin-your-journey-as-an-organizer)
{% endcontent-ref %}
# How to get more members in my community
# How to view community members and their activities
{% embed url="" %}
1. Go to community admin dashboard
2. Go to **Members** tab
#### **What all you can do**
1. View all members
2. Find potential ambassadors
3. Find speakers who are active not just in your community but other communities on Commudle as well
4. Find regular content creators
5. Find experts who can also be your potential speakers and future leaders
6. Remove / Remove and block members who might be violating community code of conduct
{% hint style="success" %}
You can also send a DM to the members!
{% endhint %}
# Edit Community Details
Go to the sidebar from the top right and select your community name, it will open the admin panel.
### Put it all here!
Enter all the details like Name, Logo, Banner, Email, Website, and About about the community on the Edit Details page.
{% hint style="info" %}
You can access the public community page by clicking on the Public Page button on the top.
{% endhint %}
{% hint style="info" %}
Adding a mini description and tags helps your community be more discoverable and also rank higher on search engines
{% endhint %}
###
# Events
Events are an important part of a community's engagements. With Commudle you can organize events at any scale from a single dashboard!
{% content-ref url="/pages/-MWSdCD61FRICXe9emaV" %}
[How to create a new event](/events/events/create-new-event)
{% endcontent-ref %}
### Types of Events Supported
* Online
* Offline
* Hybrid
### Type of ticketing
* Free
* Paid
More features include QR scanner, RSVP, Waitlisting, Emails, Profile Management, Stats, Multiple Tracks, Multiple Locations, Commudle Stage, etc
# Community Stats
Stats are very important for Community leaders to get an insight into the growth journey of their communities.
### Community Stats
Click on check stats from the community dashboard home, and get an overview of member growth over time, distribution of members gender wise, events by quarter and much more.
# General Email
Send an email to all your members
{% hint style="danger" %}
A general email sends an email to all the members of your community.
{% endhint %}
1. Go to your community admin dashboard and click the '**Send Emails**' button\
2. A popup will open with all the relevant options preselected \
\- Leave the 'To' field blank to send it to everyone\
\- Fill '**Subject**' and '**Message From Organizers**' fields
3. Click '**Send Email**' button.
{% hint style="info" %}
You can send a test mail anytime by entering a specific e-mail or if in case you want it to be delivered only to one specific person.
{% endhint %}
# How to send images in emails
### You can send images in emails by following these steps
* Create a document in Google Docs and Choose the draft mail option
* You can add the image to the draft mail and copy that draft mail
* Visit the admin panel of your community, where you will find the send email button
* Paste that copied draft mail to the message description and then add all the necessary details
* Click on the send button to send the mail with the image inside
# Email Previews
Commudle now offers a powerful **Email Preview** feature, enabling you to see exactly how your email will appear to recipients before sending it. This feature is available across all major communication modules, including community-wide emails, event invitations, and hackathon notifications.
**Where You’ll Find Email Preview**
* **Community Emails**: When sending announcements or newsletters to your community members.
* **Event Emails**: When inviting users to events or sharing event updates.
* **Hackathon Emails**: For registration invites, status updates, and winner announcements.
**How to Use Email Preview**
1. **Compose Your Email**\
Enter your subject, recipient(s), and message content in the email editor. You can use formatting options, add links, and insert images as needed.
2. **Click “Preview Email”**\
Before sending, click the **Preview Email** button located below the message editor.
* This action will open a modal window displaying a full visual preview of your email, including branding, images, formatted text, and event details123.
3. **Review the Preview**
* The preview shows how your email will look in recipients’ inboxes, including event banners, session details, and any custom content you’ve added.
* For hackathon communications, the preview includes application dates, hackathon banners, and personalized greetings3.
* For event emails, you’ll see event titles, schedules, and learning outcomes formatted as they will appear to users1.
4. **Make Edits if Needed**\
If you spot any issues or want to make changes, simply close the preview, update your email content, and preview again.
5. **Send with Confidence**\
Once satisfied with the preview, proceed to send your email by clicking **Send Mail**.
**Key Benefits**
* **Accuracy**: Ensure your emails appear exactly as intended, reducing the risk of formatting errors.
* **Consistency**: Maintain consistent branding and messaging across all communications.
* **Efficiency**: Quickly iterate and perfect your message before it reaches your audience.
**Visual Reference**
**Notes**
The preview may display sample or placeholder data; actual emails will use real recipient information.
* The feature is available for all user roles with email-sending permissions.
* For best results, always review your email in preview mode before sending.
# Start with Events
Create, manage and organise all your events in one place.
1. To create a new event, log in to Commudle, **go to the hamburger menu** at the top right.
2. Select your Community Name
3. It will open the the list of events by default.
The events page lists down all the events you've created or conducted in the past.
{% hint style="success" %}
When starting a new community, this page will be empty because of no events.
{% endhint %}
{% content-ref url="/pages/-MWSdCD61FRICXe9emaV" %}
[How to create a new event](/events/events/create-new-event)
{% endcontent-ref %}
{% content-ref url="/pages/-MWSpuW9pBNkpdYmz1xI" %}
[How to create a registration form for my event](/events/events/registrations)
{% endcontent-ref %}
{% content-ref url="/pages/SAHCFhZUfGOZSHAaqQI8" %}
[How to scan entry passes and mark attendance at an event](/events/events/how-to-scan-entry-passes-and-mark-attendance-at-an-event)
{% endcontent-ref %}
# How to create a new event
Create a new event add all basic details and start taking down registrations for your event.
{% embed url="" %}
### Creating an Event
Start with **Create New Event button** on the top left and enter all the basic details about your event.
{% hint style="info" %}
You can skip entering the date and time now if it is yet to be decided.
{% endhint %}
### The Event Dashboard
Click to add a header image for the event, select a file from your device.
{% hint style="info" %}
The suggested header image size is 1000px x 350px, but an image with other dimensions also works fine.
{% endhint %}
{% hint style="info" %}
The Event can be edited up to 5 days after completion.
{% endhint %}
### Edit Event Details
Edit event details like date time and description anytime later, if you need to make any changes/corrections.
# How to create a registration form for my event
Manage all your registrations and signups at one place.
{% embed url="" %}
Creating registration forms has never been easier.
1. Go to **Event Dashboard > Registrations**
2. Click **Attendee**
3. Fill the details including name of the form and select the relevant user profile fields
1. Select an existing form and edit it's questions or create a new one
{% content-ref url="/pages/sz9bTQvsIfpyJSHWt0a2" %}
[What are the different event form statuses](/events/events/what-are-the-different-event-form-statuses)
{% endcontent-ref %}
#### Send the form to all members
{% hint style="success" %}
You can change the subject and also add an additional message to the email.
{% endhint %}
### Registration Confirmation Email
Once registered people receive an email like this for the confirmation of registration to the event.
# How to create a call for speaker form for my event
{% embed url="" %}
Creating registration forms has never been easier.
1. Go to **Event Dashboard > Registrations**
2. Click **Attendee**
3. Fill the details including name of the form and select the relevant user profile fields
1. Select an existing form and edit it's questions or create a new one
{% content-ref url="/pages/sz9bTQvsIfpyJSHWt0a2" %}
[What are the different event form statuses](/events/events/what-are-the-different-event-form-statuses)
{% endcontent-ref %}
####
# What are the different event form statuses
{% embed url="" %}
* **Yet to announce:** The form is yet to be announced and can't be filled by anyone.
* **Open but invisible:** The form is open, accepting responses but not visible on the public event page & can be only filled by people having the link.
* **Open to all:** The form is open to all and people need to fill the form to register for the event.
* **Closed to all:** The form is closed to all and accepting no more responses.
* On the spot uninvited: To be filled by people who didn't receive the entry pass but somehow made it to the event.
* Members who have attended: The people who've attended the event and their attendance is marked only will be able to fill the form.
# What are the different event statuses
{% embed url="" %}
Event statuses can be changed from the top left on the event dashboard,
| **Draft** | Event is not visible on the community page or publicly. However you can still share the link to the public page. |
| ------------- | ---------------------------------------------------------------------------------------------------------------- |
| **Open** | Event is visible on the public community page and at other public pages on Commudle. |
| **Completed** | Event is visible publicly as a Completed Event |
| **Canceled** | Event is not visible publicly unless someone has a link. The status on the public page is visible as canceled |
# How to send the registration or call for speaker form to all community members for my event
{% embed url="" %}
You can send a pre-formatted email from your event dashboard with the link to register to all your community members
1. Go to **Event Dashboard > Registrations**
2. Click **Send by Email**
3. Add any additional message to the email, this will be a preformatted email with pre-filled information from the event description.
4. Click **Send**
{% hint style="info" %}
You can change the subject to make it more attractive to the members to open the email. The reply-to email and the sender name will be your community's email and name mentioned in the community details.
{% endhint %}
# How to create a feeback form for my event
{% embed url="" %}
Collecting member feedbacks is the most important thing to keep improving your community!
1. Go to **Event Dashboard > Registrations**
2. Click **Feedback**
3. Fill the details including name of the form and select the relevant user profile fields
1. Select an existing form and edit it's questions or create a new one
4. Set the feedback form status to **members who have attended**.
# How to manage event registrations with smart shortlisting
Learn to shortlist members, send them RSVP and Entry Passes over email.
{% embed url="" %}
Use smart shortlisting to increase your turn up rate at the events
| Registration Status | What does it do |
| ------------------- | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| **registered** | Default status for when someone registers for the event |
| **waiting** | This is used to create a waitlist if you have more registrations than expected |
| shortlisted |
This is a pre-confirmation stage - This enables you to send RSVP emails where users can choose 'YES' or 'NO'. It acts as a reconfirmation and increases turn up rate.
|
| confirmed | It means that you are confirming the seat of the person. This option will allow you to generate an entry pass. |
| cancelled |
Not selected to attend the event - The registering user can also cancel their entry pass or RSVP from the link in their email
|
{% hint style="info" %}
Organizer can manually override the registration status anytime
{% endhint %}
{% hint style="success" %}
People responding a yes in the mail will automatically be marked as confirmed.
{% endhint %}
{% hint style="info" %}
Sending **Entry Pass Mails,** **Bulk Status Change** functions the same as in [**One Click Registrations**](#send-entry-pass).
{% endhint %}
### Download Responses (.csv)
Click on the **CSV** button on the top and you'll receive an email with all the responses in .csv file attached to the email.
### Entry Pass & RSVP Mails
#### Entry Pass Mails
* Entry pass mails have a unique code for everyone and a QR code associated with the unique code which is used for marking attendance in offline events.
* Entry pass mails also gives you an addon to add the event to your calendar with just a click.
#### RSVP Mails
When using forms you get a new option for registration status i.e shortlisted using which you can ask up people if they'd be joining for the event or not.
* As soon as someone marks "Absolutely, I'm in!" in the mail he/she gets marked as confirmed in the registration status tab.
* If in case a user clicks upon "Next Time, May be" he/she gets marked as canceled in the user registration status tab.
{% content-ref url="/pages/Qd2z9FDhuSWSrZoNLCem" %}
[Broken mention](broken://pages/Qd2z9FDhuSWSrZoNLCem)
{% endcontent-ref %}
# How to filter attendees based on their community engagements
{% embed url="" %}
Shortlisting the right attendees for your next event is a big task, but Commudle makes it an easy job with the right set of filters. Now you can filter based on responses to questions, gender, name, email, etc. and the most important, based on the past interactions of the person with your community and with their overall event attendance rate with all communities across Commudle!
So if someone's registering repeatedly but never got a chance, this might be the right time, or if someone has skipped multiple events after receiving an entry pass, you might want to skip them this time.
# How to do bulk status change for entries in my event
Change the status of registrations from one status to another with just a simple click.
{% embed url="" %}
A lot of times you want to transfer all the people from a specific status to another. Commudle takes care of this via the bulk status change feature on the list of registrations dashboard.
Change the statuses of everyone together
This makes your life as an organizer easier if you want to cancel everyone who is in the waitlist or who is in the shortlist and didn't respond.
# How to send RSVP emails to shortlisted members
{% embed url="" %}
RSVP emails help re-confirm with attendees who have filled the form as to whether they want to attend the event or not
1. Go to **Event Admin Dashboard > Registrations**
2. In the desired form click **Show Responses**
3. Click **Send All RSVP Emails**
4. Add any additional message or change the subject if needed
5. Click **Send**
The shortlisted attendees will recieve an email with a Yes and a No button upon clicking which their status will be confirmed or cancelled.
# How to send entry passes to confirmed attendees at my event
{% embed url="" %}
Entry emails help attendees to identify the validity of the event and helps increase the turn up rate
1. Go to **Event Admin Dashboard > Registrations**
2. In the desired form click **Show Responses**
3. Click **Send All Entry Pass Emails**
4. Add any additional message or change the subject if needed
5. Click **Send**
The confirmed attendees will recieve an email with a QR code and the event details.
# How to turn off RSVP's and Entry Pass Cancellation
{% embed url="" %}
1. Go to **Event Admin Dashboard > Registrations**
2. Select the desired form and toggle using the respective switches for RSVP and Entry Pass cancellation
# How to add collaborating communities to my event
{% embed url="" %}
Collaboration helps you grow your community and also leverage & support other communities.
1. Go to **Event Admin Dashboard > Collaborations**
2. Enter the name of the community you want to add, a dropdown will appear with the list of matching names
3. Select the desired community. An invite email will be received by them.
4. Once they accept the email invite, their community will be listed under collaborations on the public page of your event and your event will be listed under the list of upcoming events on their community's public page.
{% hint style="info" %}
Collaborations are displayed only when the organizers from the respective community accept the request from the Email.
{% endhint %}
# How to post public updates for my event
{% embed url="" %}
Posting updates helps keep the members updated about the latest news from your event.
1. Go to **Event Admin Dashboard > Send Updates**
2. Add an updated in the text box and attach any pictures if needed
3. Click **Send Button**
Everyone who has registered for the event will receive notification under the **🔔** icon on Commudle.
# How to add location and agenda to my event
{% embed url="" %}
Host a simple offline event with a single track or a complete conference with multiple tracks, sessions and even across multiple locations!
Multiple tracks are for long conferences or any event having multiple sessions with multiple speakers.
* You can choose between an online (live streaming) and an offline (at a physical space) event
* An event can have multiple locations (physical or online)
* Each location can have multiple tracks.
* Each track can have multiple speaker sessions in timed slots
# How to setup live streaming for my online event
{% embed url="" %}
Commudle supports live streaming with:
1. Commudle stage with Youtube Broadcasting
2. Embed YouTube video if you are using an external source of streaming
3. Embed external link like Google Meet or Zoom
It's a seamless process to setup YouTube streaming by linking your YouTube account to Commudle
# How to upload a speaker's slides for my event
Adding a speaker's slides helps your attendees access it later, it gives visibility to the content and profile of the speaker also and most importantly it removes the hassle of sharing the slides separately across teams and attendees pre- and post- event
{% embed url="" %}
Slides can be in the following format
1. Embed google slides
2. Add a link
3. Upload a pdf
In addition to this you also need to mention the session title and description alongside. Make sure you add these slides or request the speaker to add it for a seamless experience for the attendees.
# How to add volunteers and teammates to my event
{% embed url="" %}
1. Go to **Event Admin Dashboard > Team**
2. Enter Teammate's email and click **Add**
3. The teammate will receive an invitation over email, once they accept, their name will start appearing on the public event page
### Add Team / Volunteers
Add email and designation
Enter the email and press the save button.
They will appear with the designation on the public page
{% hint style="warning" %}
Volunteer needs to accept invite from the email.
{% endhint %}
# How to scan entry passes and mark attendance at an event
QR Code scanner is built into Commudle for the entry passes which you send to your confirmed attendees & speakers
{% embed url="" %}
1. On your event admin dashboard, there is a button on the left hand side menu called 'Scan Entry Pass'. Only **Organizers and Event Volunteers** can access this.
2. Open this link or share with volunteers. This page is mobile friendly and in case the scanner isn't working for your camera, you can also type in the code.
{% hint style="info" %}
For online events you just need to send the entry passes, no need to scan them, attendance gets automatically marked.
{% endhint %}
# Commudle Stage
Click on join as a host and you'll be live on stage visible to everyone, Option visible only for organizers.
{% hint style="warning" %}
The Exit Stage button lets you exit from the stage whereas the RED Colour end call button ends the session for everyone.
{% endhint %}
### Invite Audience to Stage
Check out the list of people available online and hover over anyone's name to invite them to the stage. Once the invite is sent they'll receive a popup to join the stage and choose suitable video and audio options to join the stage.
### Screen Share
Click on the share screen button at the bottom and then select the respective Screen / Application Window / Browser Tab to be sharde to start presentation.
### End Session (For everyone)
Click on the end call button in Red at the bottom, You'll be prompted to end session for everyone, click yes to confirm and no to cancel.
# Join Stage as a Speaker
Steps to join a live event as a speaker on the stage
Just 2 steps for all of it!
STEP 1: **Join Session**: When you join as a viewer you will see the session already going on with the current speaker or the community organizer speaking or presenting.
: Click **Join Session**
 : You will join as a viewer first
STEP 2: **Receive Invitation To Join Stage:** Now when your slot appears, someone from the organizing team will send a request to you to join the stage. You will see a popup on your screen to setup your camera and mic. Here are the screenshots to help you.
: Setup the camera and mic when the invite popup appears
: Now you're on the stage, everyone can see you!
{% hint style="warning" %}
HELP: [Broken mention](broken://pages/-Mb9u4vQH45NyjKeAvUG)
{% endhint %}
{% hint style="success" %}
Once your session is completed, you will be removed from the stage by the organizer who has admin controls and you will become a viewer again.
{% endhint %}
# How to add sponsors to my event
Showcase all your sponsors & partners on the event page.
{% embed url="" %}
### Add Sponsors
#### Showcasing the sponsors
* Click on **Add Sponsor**
* Select a logo from the device.
* Enter the name of the sponsor.
* Put the link to their website.
# Activities During Live Online Event
### People Watching
Find the number and a complete list of people watching the session live.
### Public Chat
Participants can chat amongst other peers watching the session.
### Questions & Answers
{% hint style="info" %}
As an organizer, you can remove any of the messages that you think are inappropriate or 3 flags from the audience can also remove a certain message.
{% endhint %}
People get to shoot their questions under the QNA tab and others can upvote those questions to increase the emphasis.
### Polls
Create interactive polls to collect and display interactive responses immediately.
Polls can accept responses in:
* Short answer
* Long answer
* Number
* Single choice
* Multiple choice
Click on start to start the poll and then stop it, click on results to display results to everyone.
### Commudle Stage
{% content-ref url="/pages/-MXdJ8UWYAHez8f5RQlR" %}
[Commudle Stage](/events/events/commudle-stage)
{% endcontent-ref %}
# Activities During Live Offline Event
Networking is an essential part of any event. While it's easy to do in online events, we have some state of the art features for your offline events which will shoot up the engagement between people!
Now you can multiply networking and interaction between event attendees using these two features.
1. **Live QnA & Polls with the speaker**\
People can visit the event page and click **Ask Q's** next to the speaker they want to interact with\
 \
They can ask questions, chat with other attendees and participate in polls
2. 🚀🚀 **Know Everyone Around You**:\
Mostly people attending events enter in groups and leave in groups. They do search online to connect with new people whom they met at the event. But they don't get to know most of the people they attended the event with. Our new feature solves this! \
Ask your attendees to go to **Event Page > View Attended Members**\
Here you will see all the common events between you and other members, and a searchable list of all the attendee profiles.
Attended member with common events attended together.
{% hint style="success" %}
These are tested features which make your event more worthwhile and attractive to your members and help them build a stronger network.
{% endhint %}
# How to manage paid ticketing for my event
Communities deliver value, and that's not always possible to bring it all for free, so you easily organize a paid event on Commudle.
The first step is to link your bank account
{% embed url="" %}
You can use Commudle's built in paid ticketing to sell tickets for your events (right now available only for Indian users, international ones are coming soon).
1. Go to **Commudle Admin Dashboard > Bank Details**
2. Link a new bank account by filling the correct details, you will receive a confirmation email once your account is active
3.
# How to sell paid tickets for my event via Razorpay on Commudle
Commudle now lets you sell tickets via Razorpay payment gateway and it's very convenient. Let's find out how to do that.
{% embed url="" %}
### Connect your Bank Account
* Go to your organizer page, and you can find your organisation's dashboard.
* Click on the Bank's Details and you will see the Connect Bank Account button.
* When you click on the Create Bank Account button a pop-up box will appear, please fill in all the details that will let you create you Stripe bank account.
Now you can link your bank account to a paid ticket.
### Discount Coupons
* Commudle lets you give discounts on your tickets as well.
* When you enable paid ticketing, you will be able to see a Create Discount Button on the top left corner of your dashboard.
* Tap that button, and you can create a Discount Coupon by filling in all the required details.
* You can choose the discount type between the Value and Percentage according to what suits you best.
{% hint style="info" %}
You can also choose the maximum limit of people you want to send discount coupons to in the checkbox itself in the form.
{% endhint %}
# How to sell paid tickets via Stripe for an event on Commudle
Commudle now lets you sell tickets via Stripe too and it's very convenient. Let's find out how to do that.
### Connect your Bank Account
* Go to your organizer page, and you can find your organisation's dashboard.
* Click on the Bank's Details and you will see the Connect Bank Account button.
* When you click on the Create Bank Account button a pop-up box will appear, please fill in all the details that will let you create you Stripe bank account.
* When you click on proceed after filling in all the details, You will land on Stripe's page, where you can create your account and fill in the required details.
* This will lead you to connect your bank account to your organisation on Commudle
* When you are done with adding your bank account, you can go to registration forms and enable paid ticketing.
* After that, you can add your bank account to the form and sell paid tickets via Stripe
### Discounts
* Commudle lets you give discounts on your tickets as well.
* When you enable paid ticketing, you will be able to see a Create Discount Button on the top left corner of your dashboard.
* Tap that button, and you can create a Discount Coupon by filling in all the required details.
* You can choose the discount type between the Value and Percentage according to what suits you best.
{% hint style="info" %}
You can also choose the maximum limit of people you want to send discount coupons to in the checkbox itself in the form.
{% endhint %}
# How to sell paid tickets via GPay for an event on Commudle
### Adding Payment Methods
* When you create a new form from the drop-down menu, you can add your Questions to the required sections
* You can add your UPI ID to the form's description
* The UPI ID can also be added to one of the Question's Descriptions at the end
* You can add QR to the form by adding it to one of the Question's Descriptions at the end
* After Opening the link to the form
* A Form with Questions will appear to the attendees or speakers
* Please answer all the Questions
* There, you can find the UPI ID attached in the Question's description where you can make the payment and also paste the Transaction ID in the answer section
* Scan the QR to make the payment and paste the Transaction ID in the answer section
# FAQs (Frequently Asked Questions)
You can find the solutions to your problems here.
1. What are the Payment modes that Commudle supports?\
\
We support all cards and UPI via Razorpay's payment gateway for Indian account holders. Please find all the payment gateway related policy details on [this link](https://www.commudle.com/policies/paid-ticketing-payment-gateway-and-platform-fee).
2. How do I collect my ticket if I book it online? \
\
We will send you an email confirmation with a QR code or a barcode that you can scan at the event entrance. Make sure that you do not share it with anyone. Keep it with you, and enjoy the event.
# Event Stats
Done with the event, track stats & attendance, and collect feedbacks.
{% hint style="success" %}
Beep Boop, Your feedback form was delivered to all attendees in just 4 clicks.
{% endhint %}
### Stats about the event
Check stats from the top of the event dashboard page.
### Attendance
Check everyone's attendance from the registrations page.
{% hint style="info" %}
Attendance is marked automatically for people who were on the event's page during the session.
{% endhint %}
# How to turn off event comments
Go to the public page of the event, scroll down to the comments section
Click the menu icon (three dots) and select **Turn OFF Comments**
To turn ON the comments, click the menu again and select **Turn ON** **Comments**
# How to create Surveys in communities
{% embed url="" %}
1. Go to community dashboard
2. Go to **Forms**
3. You can create a new form and attach it to a new survey or use an existing form
1. Create a new form
1. Add form name, description & questions
2. Go to **Surveys** sub-tab inside Forms
3. Create a new Survey, add details of the survey (name and form), and click **Save**
You can:
1. Edit the form
2. Open / Close the survey
3. Accept multiple responses
#### How to Create a New Form - Tips
Forms are reusable, they can be used to attach in events for registrations, call for speakers, etc and to create independent community surveys too.
Create a new form using **Create New Form** button.
Types of supported responses:
* Short answer
* Long answer (for a paragraph)
* Number
* Single choice
* Multiple Choice
You can:
* Reorder questions with drag n drop
* Add questions in between questions
* Disable questions after they have received responses
* Clone the form too
Click on the **Required** checkbox to make it mandatory to fill the field in order to submit the form.
{% hint style="warning" %}
A question cannot be deleted once the form has responses in order to maintain those, though it can be disabled anytime if you don't want it to appear anymore.
{% endhint %}
# How to create custom pages and policies in your community
{% embed url="" %}
Community admins can now create rich, visually engaging pages using the enhanced Page Builder on Commudle. The latest update introduces support for image attachments and direct HTML editing, giving you more flexibility and control over your content.
**Steps to Create a Custom Page or Policy**
1. **Go to the Community Dashboard**\
Access your community dashboard as an admin.
2. **Navigate to the Page Builder Tab**\
Click on **Page Builder** in the left sidebar under the Content section.
3. **Add the Required Fields**
* **Title**: Enter the page title.
* **Page Type**: Select the appropriate type (e.g., General, Policy).
* **Description**: Provide a brief description of the page.
* **Content**: Use the rich text editor to add and format your content.
**New Features: Image Attachments & HTML Editing**
### Image Attachments
You can now insert images directly into your page content:
* Click the **Insert/Edit Image** button in the editor toolbar.
* Upload an image by dragging it into the dialog or by clicking **Browse for an image**.
* Once uploaded, the image will be embedded in your content at the cursor position.
* You can also edit or replace images at any time.
*Example:*
### HTML Editing
For advanced customization, you can edit the HTML source of your page:
* Click the **Source Code** button (< >) in the editor toolbar.
* A modal will open where you can directly edit the HTML of your content.
* After making changes, click **Save** to apply the updates.
### Rich Content Editing
The editor supports:
* Text formatting (headings, bold, italics, lists)
* Hyperlinks and tables
* Image embedding
* Custom HTML for advanced layouts
{% hint style="info" %}
You can also use the drag n drop editor instead of the rich text editor
{% endhint %}
**Saving and Publishing**
* Click **Save** to publish your page.
* Your page will be live immediately.
* You can unpublish it at any time if needed.
# Sample Community Guidelines
Please feel free to replace \ with your community's name
These are the following Community Guidelines:
1. Respectful Interaction:
* Treat all members of the \ community with respect and courtesy, regardless of their background, expertise, or opinions.
* Avoid engaging in disrespectful behavior, including harassment, discrimination, or personal attacks.
2. Constructive Engagement:
* Foster constructive discussions and interactions within communities, events, and group channels.
* Encourage collaboration, knowledge sharing, and positive contributions to the community.
3. Compliance with Policies:
* Adhere to al l\ policies, including the Terms of Service, Privacy Policy, and Community Guidelines.
* Refrain from engaging in any activities that violate local laws or regulations.
4. Authenticity and Transparency:
* Provide accurate information about yourself and your contributions to the community.
* Be transparent about your affiliations, interests, and intentions when engaging with others.
5. Intellectual Property Rights:
* Respect the intellectual property rights of others, including copyrights, trademarks, and patents.
* Obtain proper authorization before sharing or using copyrighted material within the \ platform.
6. Privacy and Data Protection:
* Respect the privacy and confidentiality of other members' personal information.
* Refrain from sharing sensitive or private information without explicit consent.
7. Community Safety:
* Report any inappropriate or harmful behavior to \ moderators or administrators promptly.
* Help maintain a safe and welcoming environment for all members by reporting violations of the community guidelines.
8. Continuous Improvement:
* Provide feedback and suggestions for improving the \ platform and community experience.
* Participate in discussions about community guidelines and policies to ensure they remain relevant and effective.
By participating in the \ community, you agree to abide by these guidelines and contribute positively to developing a vibrant and inclusive developer ecosystem.
# Sample Refund Policy
You can use these to create different policies in your communities or organizations
### Sample Refund Policy
At \, we strive to ensure the satisfaction of our users and provide them with a seamless experience. However, we understand that there may be instances where a refund is necessary. Please review our refund policy outlined below:
1. Membership Fees:
* \ offers various membership plans with different features and benefits.
* Refunds for membership fees will be provided within 30 days of the initial purchase if the user is dissatisfied with the service.
* After 30 days, refunds will not be issued for membership fees.
2. Event Registrations:
* Users may register for events organized through \.
* Refunds for event registrations will be issued if \ cancels the event or the user cancels their registration at least 7 days before the event date.
* Refunds will not be provided for event registrations canceled within 7 days of the event date.
3. Special Circumstances:
* In special circumstances, such as billing errors or extenuating circumstances, \ may issue refunds at its discretion.
To request a refund, users should contact \ customer support team with their order details and the reason for the refund request. Refunds will be processed within 5-7 business days after approval.
Please note that this refund policy is subject to change at the discretion of \. Users are encouraged to review the policy periodically for any updates or revisions.
If you have any questions or concerns regarding our refund policy, please contact us
Thank you for being a part of the \ community!
# How to publish a newsletter in your community
{% embed url="" %}
1. Go to communty dashboard
2. Go to **Newsletters** tab
3. Click **Create Newsletter**
4. Fill the following fields
1. Title
2. Bried description (helps with SEO)
3. Add email subject (for newsletter to be delivered to your members, don't worry, it won't be sent automatically)
4. Choose the editor type (rich text editor or drag n drop editor)
5. Create content of the editor
6. Click **Save & Publish** if you are ready to publish, or you can save a draft also
5. It will take you back to the list of newsletters
6. Here you can choose to publish and schedule an email to all your members
{% hint style="warning" %}
Before hitting that Publish button, you are advised to use the Send Testing Emails to your team to check the newsletter.
{% endhint %}
{% hint style="info" %}
You will be able to see the stats of the number of opens and clicks to all your members. The total count of sent and delivered might differ if people have unsubscribed to your newsletters earlier or overall from Commudle's emails
{% endhint %}
{% hint style="info" %}
Email subjects need to be smartly created so that the newsletter email doesn't land into spam and also gets higher open rates. Beware of using clickbaits as it increases unsubscribers.
{% endhint %}
# How to create a new channel in your community
Create channels for real time discussions over technology, product, or hold AMA sessions.
{% embed url="" %}
Click on new channel, select a logo thumbnail, enter the channel's name and a mini description to differentiate between multiple channels for what a particular purpose a channel is meant for.
{% hint style="info" %}
* **Private Channels**: These can be accessed only by the members and admins of this channels, it is invisible/inaccessible for everyone else.
* **Readonly Channels**: These are more like announcement groups where only admins of the channel can post messages and others can just read and like the messages. Readonly channels can also be Private or Public.
{% endhint %}
### Channel Interactions
Once a channel is created all the members of the community can start interacting in there based upon their area of interest.
{% hint style="success" %}
Emoji's are always an option to spice up the ongoing conversation
{% endhint %}
### Invite Users
**Public Channels:** Share the url of the channel directly and people can join in
**Private Channels:** You can send them an invite and they will receive an email which requires their consent to join
# How to manage channels in your community
{% embed url="" %}
You can
1. Post messages and replies
2. Pin messages
3. Share a message url
4. Share a message over email
5. Delete a message
6. Tag members, communities and more content on Commudle
7. Invite users
### Invite Users
**Public Channels:** Share the url of the channel directly and people can join in
**Private Channels:** You can send them an invite and they will receive an email which requires their consent to join
### Make someone an Admin
You can go to the list of members and make any user an admin of any channel
### Tag Users
You can tag fellow techies and they will get a notification next time they land on to Commudle. Just type `@` and select with `arrow keys` and press `tab` or select with mouse pointer.
### Share Files
Share files with peer community members within the channels and keep the conversation going.
### Invite Members
Inviting someone to a channel is as easy as sharing an invite link or just puy their email to send them an invite.
### Delete Channel
Go to channel setting from the settings button on the right and you're required to type "YES" in caps to confirm to delete the specific channel.
# Send an email to Channel Members
In case you want to make an important communication with the members of your channels, notification might not be the best way always, but landing in their email inbox is something which makes it better in terms of reachability.
Send email to all members
Open the menu from the three dots and click on **Email to all members**. This will help you land right into their email inbox 📧.
# 🆕Default Channels
Beginning 20 June 2024, every community have a default channel. This has been developed after collecting user feedback and research data over months!
{% hint style="info" %}
The default channel automatically appears on the landing public page of your community in the 'About' tab.
{% endhint %}
The Default Channel
### What is a default channel?
It is an auto created channel named #general channel where every community member is added automatically. This includes both past and future members
### Can I change the default channel in my community?
Yes, if you have sufficient permissions to modify a channel.
### Can I have Zero default channels?
Yes, then no member will be added to any channel automatically
# How to create and manage forums in my communities
{% embed url="" %}
Forums are essential for longer discussions on specific topics.
You can use forums for multiple purposes including:
1. Product support
2. Product feedback
3. Discussing new ideas
4. Planning your next event, hackathon or any other activity
5. Product announcements
Forums can be private, public or announcement
# How do Labs help you in sharing content
Let's take a look at how writing tutorials can help you gain more recognition online from developers and other startups too.
{% hint style="info" %}
A lab is a tutorial, a free, community regulated feature which fulfils the need of a community builder / business to publish content on how to use their product.
{% endhint %}
1. **Codelabs**: While building a new tech product for developers, you need to constantly push content on blogs/videos, etc to teach them how to use it in real scenarios. This is different from documentation and one mistake people make is to start their own content platform. You can use [`Labs`](https://www.commudle.com/labs) to write step by step tutorials on building, troubleshooting, using and even documentation for your product/API/SDK.
2. **Live Events**: During a live event where you are delivering a hands on coding/designing session, people often come back to you for the content, and you want it to be available and visible to people who might not be present there online or physically. [`Writing a lab`](https://www.commudle.com/labs) is the best way to solve for this.
3. **Campaigns**: Evangelists and Advocates of your product/community can get a blue tick on Commudle. Once they start publishing blogs (or get community members to write tutorials for your product), it reaches thousands of developers across the world.
{% hint style="info" %}
You can even reward the users who complete your labs, consider one developer trained!
{% endhint %}
{% hint style="success" %}
A good lab consists of multiple steps (min. 3), with images and simple language. Commudle's labs rank high on search engines, it's the fast way to get your content visible to the developer ecosystem.
{% endhint %}
# Learn with Labs
The best way to learn, is step by step.
### What is a Lab
Labs are a set of stepwise guided tutorials authored by developers and consumed by developers. A Lab could be something as easy as building a personal portfolio website using HTML, CSS to something as complex as smart contracts and blockchain.
### Exploring Labs
Find your perfect lab to explore from the [**Labs**](https://commudle.com/labs) page.
{% content-ref url="/pages/-MW0a7oea5ZTEUCl-inP" %}
[How to write a Lab](/labs/create-a-lab)
{% endcontent-ref %}
### The Lab Page
Surf through the complete list of steps required to complete the lab on the extreme left, and find the Author over the top of the same!
### Leave your thoughts
Find buttons towards the end of the page for easily navigating through the next/previous steps, If you're enjoying the Lab on the same right side do not forget to give a like to the Author parallelly feel free to share any kind of doubts or queries and suggestions in the thoughts box at the bottom.
### Related Labs
Finished reading? find more related labs on the left bottom of the page.
# How to write a Lab
{% embed url="" %}
### Choose a Title
Start with choosing a title for your Lab.
### Watch the video guide
Start with watching the guide video that gives you a go through of the complete process for creating a lab.
### Add Header Image
Over the top select, a picture from your device to add as a header image to the Lab
### Edit Title
You can edit the title of your Lab anytime if you think you made a mistake earlier.
#### Add Description
Start the lab content with a small yet meaningful description.
Use this bar to add all the interactive elements to your labs to make reading and learning fun with Images, Videos, GIFs, and what not a lot of emojis. Align your text and add or remove code snippets with multiple heading and paragraph options.
#### Editing Options
### Adding a New Step
Add a new step to your Lab using the "Add new section" tab.
{% hint style="info" %}
Having smaller steps makes it easier for readers to understand and follow.
{% endhint %}
### Deleting a Step
Delete a step with the cross button on the right side
{% hint style="danger" %}
A step once deleted cannot be brought back.
{% endhint %}
### Add Relevant Tags
Add relevant tags to your lab.
{% hint style="info" %}
Adding relevant tags gives visibility to your Lab.
{% endhint %}
### Submit for Review
Save your lab as a Draft or Submit it for review once done.
#### 💡 Tips for writing a good Lab
* Choose an easily understandable Title. \
Example: \
❌Bad: Best coding practices\
✅Good: 10 coding practices in JavaScript to save memory
* Share an image or an animation of the end result of what the Lab will teach.
* Create as many steps as needed. Add images/screenshots, use code snippets and any reference links if needed.
* In each step, wherever needed, share examples of good and bad practices
* In the conclusion, mention more use cases of the technology you are teaching, give due credits if needed and also share some links to learn more from.
* All done, be as simple, precise and crisp in your language as possible.
# What are Builds
A place for developers & your community members to showcase the projects they are building.
{% hint style="info" %}
Builds are projects built and shared by developers. They might be simple html pages to complex apps. You will also find a lot of side hustles being shared these days on Commudle.
{% endhint %}
# How does Builds help you as a DevRel?
{% hint style="info" %}
A Build is a project which is shared by developers. It can be used in the following scenarios ->
{% endhint %}
* **Codelab**: During a live codelab in an event, your developers build some mini projects, but it doesn't get shared anywhere. You can ask them to share it on [`https://www.commudle.com/builds`](https://www.commudle.com/builds)and ask them to add you as a teammate. As a result, the speaker (mentor's) profile and the person who submitted the build, both will be showcasing the project. More so, it'll be an inspiration for developers who visit the build.
* **Campaigns/Competitions**: You can do a campaign to promote your API/SDK or any tech product to ask developers to build creative projects or apps around it. Where do you showcase it? [`https://www.commudle.com/builds`](https://www.commudle.com/builds)Thousands of developers visit Commudle every week. This is the easiest way to inspire them to use your product.
* **Hackathons**: The projects developed at hackathons are very crucial and need a place to be highlighted/displayed. It's like a reward to the developing teams. Use [`https://www.commudle.com/builds`](https://www.commudle.com/builds)to share all those projects.
{% hint style="success" %}
These builds rank high on search engines, plus a we keep sharing them in our monthly newsletters which go to every user on Commudle.
{% endhint %}
# How to publish a Build
This is a tutorial on how to publish a build which can be easily understood by other developers
* In order to publish a Build, you need to click on the Builds Button on the Navbar
* Click on the Share a Build a button to get started
* Then you will be redirected to the Build's popup
* Check all the input sections and fill in the details accordingly
{% hint style="info" %}
When you add your teammate, their name and details will be displayed along with the project.
{% endhint %}
* Always remember to fill in the correct email address of your teammate
* Make sure you add a working video of your Project so that it gets better recognition
* Also, share the deployed Link of your project in the mentioned section
* Filling in the correct Tags will help your project reach the correct audience.
{% hint style="info" %}
This is a very useful feature that helps the developers build recognition in your community and globally amongst other developers. Also, more projects inspire more people to join your community.
{% endhint %}
# How to deactivate or delete your Commudle profile
Here are the steps to allow you to deactivate or delete your Commudle profile
**STEP 1**: Login and go to your profile from the link in the menu when you click your avatar OR use this link: [My Profile](https://www.commudle.com/my-profile).
**STEP 2**: Click on '**Edit Profile**'.
**STEP 3**: In the popup which opens, go to '**Account Management**' tab and choose either deactivation or deletion.
{% hint style="info" %}
[What happens when a user deletes or deactivates their profile?](https://www.commudle.com/policies/user-profile-deactivate-delete)
{% endhint %}
# Post a job on Commudle
You can post jobs on Commudle through you own profile
### How to post a job on Commudle
* To post a job, click on your Avatar
* Click on the My Profile Section to land on your Profile page
* When you reach your Profile page, you can see an "I'm hiring" Toggle Button
* Click on that toggle to enable your profile for job posting
* After that, click on the Jobs button from that dashboard, and you will be navigated to the Jobs Section
### Adding a Job
* When you go to the Jobs Section, Click on the Add Job Button
* A Post a Job popup window will appear
* Fill in all the details that are required as per your Job posting and Hit that create button to post the Job
{% hint style="info" %}
A job gets auto expires every 15 days, but you can re-enable it
{% endhint %}
* You can select the Salary type you want to provide by clicking on the Salary Type Drop Down menu
* Select from the options Hourly, Monthly, Yearly
* Add the location of the job by choosing from the Location Type drop-down menu
* Choose from Remote/Office/Flexible
{% hint style="info" %}
If you choose Office as your Job Location, It is mandatory to specify the specific City or Location of the job posted.
{% endhint %}
# How to find a speaker for my next event using Commudle
Finding specific speakers for your event has become say now, it is useful for a successful event
### Find Speaker for your Event 🎤
* To find a speaker for your event you can visit
* You will find a list of speakers on the page that are active in the speaker space
* To search for a speaker proficient in your community you can search them up by using specific techologies that you need to find speakers for such as Web, Flutter, Android etc
* Connect with the speaker you want by clicking on their profile
* You can message them accordingly using the Message button on the profile
* You can also filter the speakers from the Drop Down Menu, and choose between ones that are Hiring or looking for a job
* You can also find speakers that are active in a month or year from the drop down menu Sort Menu
# How to increase networking in your Events
### Before the Event
* Event organizers can play an active role in increasing networking before the event starts
* Organizers may send emails to people they want to get registered for the event
* They can also post updates regularly about the event, which can spread the word about the event
### After the Event
* Networking can be done after the event by connecting with your fellow attendees
* Visit the events page on Commudle's page
* Scroll down to find the past events section on the page
* Go the page of the completed event
* Click the **View Attended Members** button.
* After Clicking on the button, you will be directed to the list of attendees
* To connect with people, you can text them by clicking on the message button
# How to use Builds for a Hackathon or a Campaign for your company or community
Get developers to publish projects they build in a hackathon sponsored by your company or just do a campaign for creative projects built using your tools
1. Decide tags for your company, example **android**, **kotlin**, **movieapp**, etc.
2. Create a url in this format `https://www.commudle.com/builds/create?tags[]=android&tags[]=kotlin&tags[]=movieapp`
3. Share the url with the developers/designers and they will find these tags pre-added in the 'Tags' field of the form to create a build.
4. Ask them to fill in the information about their project/build completely
#### Click on the page mentioned below to learn more about publishing a Build ✅
{% content-ref url="/pages/8aWZ4kzgMyiUejaELEBy" %}
[How to publish a Build](/builds-projects-shared-by-developers/how-to-publish-a-build)
{% endcontent-ref %}
Done! Now, your projects are all searchable by the tags you gave!
{% hint style="info" %}
You can even include your company's name in the tags!
{% endhint %}
# Host a projectathon on Commudle
Projectathon is place where you can showcase your projects based on a specific company or a product.
## A Projectathon can be easily hosted using the Builds section of Commudle
Projectathon is a Project campaign that makes it easier to connect with people and put out a word for your Product ✅🚀
### You can refer to the link given below for using Builds to host a Projectathon
{% hint style="info" %}
All the Projects of a Hackathon/Projectathon can be easily collected in Builds
{% endhint %}
{% content-ref url="/pages/zlQ2hOcdg2HJCSOZXF8J" %}
[How to use Builds for a Hackathon or a Campaign for your company or community](/campaigns/how-to-use-builds-for-a-hackathon-or-a-campaign-for-your-company-or-community)
{% endcontent-ref %}
* DevRels can sort out the projects easily by sorting them out by specific technology's name
* When projects are submitted through Codelabs, they can be sorted using the tags feature
# Organizations on Commudle
Organizations are an important part of building a community that can help your community accelerate and create a great network amongst developers.
* You can host all your developer communities under one Organisation
* Different regional communities across different cities or countries can be hosted under one Organisation
* Communities that differ in technologies can also be hosted under one Organisation
{% hint style="info" %}
An Organization must have at least one host that can help in hosting events
{% endhint %}
### Commudle is for both Businesses and Students
* Check out Commudle's Organisation page [`here`](https://www.commudle.com/orgs/commudle).
* Commudle caters to both Students and Businesses as well.
* You can manage your organization easily if you are a business or a startup.
* We appreciate young students aspiring to be great developers; hence, we provide huge perks to students as well.
# How to host a group of developer communities on Commudle
Hosting communities has become super easy now as we provide easy access to community resources and let you connect with people.
### How to add communities to your organization?
* Click on the Go To Admin Panel Button
* You will be navigated to your Admin Panel page
* When you reach the dashboard, you can see the communities section.
* The communities section lets you create new communities and manage them accordingly.
### Managing Communities
* Click on the New Community button and create it.
* You can add a bunch of communities by clicking on the New Community button
{% hint style="info" %}
* You can enable Email Visibility if you want to see the email IDs of the members
* If you turn it off, you will restrict them from downloading the CSV sheet
{% endhint %}
{% hint style="info" %}
You can enable or disable the Payment Status of different communities using the toggle button.
{% endhint %}
* Click on the dashboard button to go to the dashboard of each community respectively.
* You can check the status of your community by clicking on the Stats button.
### Adding Admin Team
* Go to the left sidebar and click on the Admin Team
* There, you can add a teammate, enter their mail and send them invitations
* You can remove a teammate by clicking on the remove button
# Organization Surveys
Using Surveys in Commudle is simliar to the surveys in other organizations like Google, using Surveys helps you centralize your Organization.
### Create an Organization Survey
* Go to the left sidebar of your organization's admin panel, where you will find the survey section
* Clicking on the Survey Button will navigate you to a new page of the survey section
* Fill in all the details required for the survey form.
* You can opt for multiple responses from each user or a single response using the toggle button.
{% hint style="info" %}
You can choose to keep your form open or closed using the Open Toggle Button.
{% endhint %}
* You can create a new form and design as per your requirements.
* You can fill in the questions and curate them as you want for the survey forms.
{% hint style="info" %}
You can edit your forms whenever you want and add as many questions as you want. You can also track the number of responses to your survey form.
{% endhint %}
# Overview of Features
Organizing a hackathon is a combination of multiple tasks and so many communications with your participants, judges and teams. We are here to make it easy for you!
Commudle's hackathon feature comprises of the following:
| Features |
| --------------------------------------------- |
| Banner & Description |
| Multiple Dates for Applications and Hackathon |
| Social Links |
| Custom Registration Forms |
| Judges / Mentors / Speakers |
| Tracks |
| Prizes |
| Rounds |
| Sponsors |
| Applications & Project Management Dashboard |
| Multiple Communication Modes |
### Steps to Create and Launch a New Hackathon
1. [Create a New Hackathon](/hackathons/how-to-create-a-new-hackathon)
2. [Add social links and contact details](/hackathons/how-to-add-hackathon-dates-social-links-and-other-details)
3. [Set hackathon dates](/hackathons/how-to-add-hackathon-dates-social-links-and-other-details)
4. [Add Tracks & Prizes](/hackathons/how-to-add-tracks-and-prizes-to-my-hackathon)
5. [Add hackathon rounds](/hackathons/how-to-add-rounds-to-my-hackathon)
6. [Roll out participant registrations](/events/events/registrations)
7. [Set the status to Open](/hackathons/what-are-the-different-hackathon-statuses)
8. [Add sponsors](/hackathons/how-to-add-sponsors-to-my-hackathon)
9. [Add judges/mentors/speakers](/hackathons/how-to-add-judges-mentors-and-speakers-to-my-hackathon)
10. [Add FAQ's](/hackathons/how-to-add-faqs-to-my-hackathon)
# How to create a new Hackathon
{% embed url="" %}
To create a hackathon in your community
1. Go to your **Community's Admin Panel**
2. Click **Create New Hackathon**
3. Fill the basic hackathon information form fields and click **Save & Continue**
| Banner Image | Optional, a good banner makes your hackathon page look more attractive to potentional participants |
| --------------------------------- | ------------------------------------------------------------------------------------------------------- |
| Name | |
| Tagline | This will help in a brief description of the hackathon when the page is being shared on other platforms |
| Description | A detailed description of what this Hackathon is about |
| Maximum No. of Participants/Teams | Number of people who can apply individually or the Limit of the number of teammates in a team |
| Who can apply for this Hackathon | Choose between team or individual participation |
| Type of Hackathon | This can be Hybrid, Offline or Online, choose to let your attendees know |
You will now be redirected to the hackathon's dashboard.
# How to add hackathon dates, social links and other details
{% embed url="" %}
Hackathon's dates help participants to know when they can register and when the actual hackathon starts.
Select **Hackathon's Dates** from the left hand side menu and fill the form
| **Timezone** | You can now run a hackathon in another country/timezone from any part of the world! |
| --------------------- | ----------------------------------------------------------------------------------- |
| **Application Dates** | Setting these dates & time makes the registration form automatically available |
| **Hackathon Dates** | This date signifies the beginning of the hackathon |
{% hint style="warning" %}
Application dates and Hackathon Dates can overlap, but Application Dates cannot be after closing of the hackathon.
{% endhint %}
Select **Contact & Social Links** from the left hand side menu and fill the details
| **Website** | Only if you have an external website, else it will be prefilled with Hackathon's Commudle public page url |
| ---------------- | --------------------------------------------------------------------------------------------------------- |
| **Email** | This will the reply-to and from email for all the communications you will send to your participants |
| **Phone Number** | To help them reach out in case of any query |
| **Social Links** |
All are optional fields
Twitter Facebook Instagram LinkedIn Github
|
Next up, set the Hackathon's dates.
# How to add tracks and prizes to my hackathon
{% embed url="" %}
### Tracks
Add multiple tracks to your hackathon for different problem statements, add multiple problem statements to each track.
1. Go to **Tracks & Prizes** from the left hand side menu
Select Tracks & Prizes from the menu
2. Under the **Tracks** tab, click **Add Track**
3. Fill the track form by adding **Name, Description and Problem Statements**
Form to add a track
{% hint style="info" %}
You can add unlimited number of tracks
{% endhint %}
Your new Track should now be visible on the list of tracks, you can edit or delete it if needed.
### Prizes
{% hint style="info" %}
Prizes can be of two types
1. Prizes for a track
2. Prizes independent of a track
{% endhint %}
3. Go to **Tracks & Prizes** from the left hand side menu and select the **Prizes** tab.
Prizes tab on Tracks & Prizes menu
2. Click **Add Prize** to see a form which will help you add the prize
Create Prize Form
| **Name** | Name can be First Prize, Best Design, Most Innovative Project, Best Pitch, etc |
| --------------------- | -------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| **Track** | Track is optional, if you want to assign a prize to a specific track choose it, else leave it empty. Each track could have a winner and there could be overall winners too |
| **Order** | This is the order in which you want to display the prizes on the public page of your Hackathon |
| **Number of Winners** | This is to display how many winners will be there for this specific prize |
| **Description** | Add any specific details you might want to share here about the prize |
4. Once saved, your prizes will be visible in the list of prizes and if you have assigned a track to a prize, they will also be visible under the tracks.
# How to add rounds to my hackathon
{% embed url="" %}
Add multiple rounds to your hackathon to manage the progress of participants
1. Go to **Rounds** from the left hand side menu
2. Click **Add Round** and complete the fields of the form
| Round Name |
Can be Round 1, Round 2 ... or Screening Round, Final Round, etc
|
| ----------------- | ------------------------------------------------------------------------------------------------------------------------ |
| Round Date | When is the round going to take place |
| Round Order | Display Order for your round, this helps if you want to change the order of display on the public page of your hackathon |
| Round Description | Details about the round |
Once submitted, your round will be visible in the list of rounds, you can then edit or delete it.
# What are the different hackathon statuses
{% embed url="" %}
Hackathon's status can be updated from the top left corner of the left hand side menu in your hackathon dashboard
| **Draft** | Hackathon is not visible on the community page or publicly. However you can still share the link to the public page. |
| ------------- | -------------------------------------------------------------------------------------------------------------------- |
| **Open** | Hackathon is visible on the public community page and at other public pages on Commudle. |
| **Completed** | Hackathon is visible publicly as a Completed Hackathon |
| **Canceled** | Hackathon is not visible publicly unless someone has a link. The status on the public page is visible as canceled |
# How to setup participant registrations in my hackathon
{% embed url="" %}
Just a few clicks to setup the participant registration form
1. Go to **Registrations** from the left hand side menu of your hackathon dashboard
Participant Registration Form
2. Select the required options under the **Personal, Experience, Contact & Social Links**
{% hint style="info" %}
Name, Profile Image and Email are required by default
{% endhint %}
3. Select whether the complete form will be filled by the team leader only or by all members
4. Add any needed custom questions for extra information, these will appear in the final step of registration process to the users.
Custom Questions can be added
4. Click **Save** to update the registrations.
{% hint style="warning" %}
A custom question can be deleted or edited only if it has no responses, however, you can disable it if you want to and add another question. This is done to maintain the data integrity when you export it.
{% endhint %}
# How to send emails and other communications to my hackathon participants
{% embed url="" %}
You can send multiple communication emails to your hackathon participants.
| Send Registration Invite | Send a preformatted email with any additional message to all the community members. This will also trigger a Commudle notification |
| ------------------------------ | ---------------------------------------------------------------------------------------------------------------------------------- |
| Send Winner Announcement Email | This will send a preformatted email to all registrants sharing the list of all the winners |
| Status Filter General Email | You can send specific email communications to participants based on their application statuses |
| Round General Email | Send an email update to people who are selected in a specific round |
# How to add judges, mentors and speakers to my hackathon
{% embed url="" %}
You can now add the profiles of all the hackathon's Judges, Speakers and Mentors
1. Go to **Judges & Speakers** from the left hand side menu and enter the email of the speaker
2. If the profile of the judge exists on Commudle then it will be auto fetched, you can edit some fields and update it.
3. Click **Save** once you fill the information, it can later be edited or deleted. The speaker will receive an invite email to accept being a judge and they can also update their profile if needed.
{% hint style="info" %}
You can see the invite status for the judge and also resend the invite email anytime.
{% endhint %}
# How to add sponsors to my hackathon
{% embed url="" %}
Add sponsors for various sponsorship tiers and help them gain visibility through your hackathon
1. Go to **Sponsors** from the left hand side menu
2. Select **Add Sponsors** and fill the details
| **Tier Name** | This can be Gold, Platinum, etc |
| ----------------- | -------------------------------------------------------------------------------------------------------------- |
| **Tier Priority** | Select the display priority |
| **Sponsor Name** | Could be the company or the community name |
| **Description** | \[Optional] You can mention about the sponsor or even add details about any campaign you are running with them |
| **Logo** | |
| **Website** | Any link which you might want to add |
Once you Save the information, the sponsor will be listed in the list of sponsors on the dashboard and the public page
# How to manage applications and projects in my hackathon
{% embed url="" %}
Commudle provides you with a comprehensive yet easy to use application management to communicate efficiently with your participants.
{% hint style="success" %}
🔎 [You can filter the applications & projects with status, round and other multiple filters](/hackathons/how-to-manage-applications-and-projects-in-my-hackathon/how-to-filter-teams-and-projects-on-applications-dashboard)
{% endhint %}
### List of Applications by Teams or Individuals
Go to **Applications & Projects** on the hackathon dashboard. Here you will see the list of all completed applications
### Application Details
Click on any team's name to see their application's details
Here you can change their statuses to **Accepted, Rejected or Waitlist** them if needed. They will receive an update on email and Commudle's notification only when you choose to send it.
You can send an acceptance email which will automatically trigger a notification
### Promoting to Next Round
When a team is accepted, they automatically move to the first round according to the **order** of the rounds created by you.
#### You can promote them to the next round through the Round dropdown select.
**You can add notes for other teammates to see on why you selected/rejected a team.**
**You can view their project details and any posted updates on the projects.**
The projects are directly linked to **Builds**
### Announce Winners
{% hint style="info" %}
You can select multiple winners for each prize
{% endhint %}
1. Go to **Tracks & Prizes > Prizes**
2. Click **Add Winners** on the prize you want to add a winner.
3. Click **Select Winner** to select the team as winner
A trophy will appear and the prize name also on the team's row.
# How to Filter Teams & Projects On Applications Dashboard
Commudle now supports advanced filtering for projects and teams in the Hackathon dashboard. This feature allows admins and organizers to quickly locate specific applications or participants based on various criteria, improving efficiency and management during hackathons.
**Where to Find the Filters**
Navigate to your Hackathon dashboard and select **Applications & Projects** from the left sidebar. The filter options are located above the list of teams and projects.
**Available Filter Criteria**
You can filter the list using the following fields:
* **Name**: Search by team member or user name.
* **Email**: Search by the email address associated with the application.
* **Project**: Search by project name or linked project.
* **Status**: Filter by application status (Accepted, Registered, Rejected, Waitlisted).
* **Round**: Filter by the current round of evaluation (Judging Round, Final Round).
**How to Use Filters**
1. **Text Search**\
Use the search bar to enter a team name, user’s name, or email. The list will update in real-time to show matching entries.
2. **Filter by Status**\
Click the **Filter with status** dropdown to select one or multiple statuses (Accepted, Registered, Rejected, Waitlisted). The list will show only applications with the selected status1.
3. **Filter by Round**\
Click the **Filter with round** dropdown and choose the desired round (Judging Round, Final Round) to display only those teams/projects in the selected round.
4. **Combined Filters**\
You can combine filters (e.g., search for a name and select a specific status and round) to narrow down results further.
**Example Workflow**
Suppose you want to view all teams in the "Judging Round" that have been "Accepted":
* Select **Judging Round** from the "Filter with round" dropdown.
* Select **Accepted** from the "Filter with status" dropdown.
* The dashboard will display only those teams/projects that match both criteria13.
**Visual Reference**
Below is an example of the filter controls as seen in the dashboard:
| Filter Type | Location on Dashboard | Example Values |
| ---------------------- | ---------------------------- | -------------------------------- |
| Name/Email of the User | Search bar (top of list) | "Arpan Garg", "" |
| Status | Dropdown: Filter with status | Accepted, Registered, Rejected |
| Round | Dropdown: Filter with round | Judging Round, Final Round |
*Refer to the screenshots for a visual guide to the filter controls and their placement in the interface.*
**Notes**
* You can reset filters at any time to view the full list again.
* Filtering works across paginated results.
* The filter dropdowns are context-aware and only show relevant options based on current data.
# How to post updates on the public page of the hackathon
{% embed url="" %}
This feature solves need to post updates about the hackathon's progress for all the community members.
Go to **Post Updates** on the hackathon dashboard and post any updates. These will be visible on the public page of the hackathon.
# How to select winners for my hackathon
{% embed url="" %}
You can select winners for specific tracks of the hackathon from the list of tracks and prizes!
Multiple winners can be selected in just click of a button. A 🏆 appears next to the name of the team in the list of applications and projects for every prize they are selected for.
# How to add FAQ's to my hackathon
{% embed url="" %}
Add all the required FAQ's to clarify doubts about your hackathon in this section
1. Go to **FAQ's** from the left hand side menu on your hackathon dashboard
2. Click on **Add FAQs** to add a Question and Answer
3. Click **Save** to add the FAQ. You can edit or delete it later if needed.
# How to migrate my existing community to Commudle
When you have your developer community on another platform, it's easy to migrate the existing active members to Commudle. Let's see how.
Before migrating, we need to understand that not 100% members in your existing community ecosystem would be active. For most of generic community platforms, the number of active developers in their communities is under 30%. Which means, 70% members are inactive or haven't even viewed your community for a long time.
## Step 1: Announce on the Community Description
Update the description of your community page mentioning the new migration link. The message can look like this.
*We are moving to a new platform! From now onwards all our activities will be on \[THIS LINK]*
*Please complete these steps:*
* *Join our community: \[LINK TO YOUR COMMUNITY PAGE]*
* *Complete your profile:* [*https://www.commudle.com/my-profile*](https://www.commudle.com/my-profile)
* *Introduce yourself: \[LINK TO #introduction CHANNEL]*
## Step 2: Announcement Email
* **Send an Email to all members**\
Send an email to your community members sharing an update that you are moving to a new platform. A sample email can look like this:
*Subject: 🌟 We're upgrading, Join Our Enhanced Developer Community!*
*Dear \[Community Member],*
*We're thrilled to announce our community's migration to Commudle, a platform tailored for developer communities. This move brings exciting features like events, hackathons, channels, forums, page builders, and newsletters.*
*Commudle's ecosystem will boost our growth and engagement, providing easier access to tech updates, resources, and expert answers.*
*To transition smoothly:*
1. *Join our community: \[LINK TO YOUR COMMUNITY PAGE]*
2. *Complete your profile:* [*https://www.commudle.com/my-profile*](https://www.commudle.com/my-profile)
3. *Introduce yourself: \[LINK TO #introduction CHANNEL]*
*We're confident this change will elevate our community experience. For any questions, please reach out.*
*Looking forward to connecting on Commudle!Best regards,*
*\[Your Name]*\
*\[Community Leader]*
## Step 3: Send a Reminder Email
Sending a reminder to your members from the old platform is necessary for the ones who have not yet migrated or might have missed your last email.
A sample email can look like this:
*Subject: 🌟 We're upgrading, Join Our Enhanced Developer Community!*
*Dear \[Community Member],*
*In case you missed our last email, here is a final reminder!*
*We're thrilled to announce our community's migration to Commudle, a platform tailored for developer communities. This move brings exciting features like events, hackathons, channels, forums, page builders, and newsletters.*
*Commudle's ecosystem will boost our growth and engagement, providing easier access to tech updates, resources, and expert answers.*
*To transition smoothly:*
1. *Join our community: \[LINK TO YOUR COMMUNITY PAGE]*
2. *Complete your profile:* [*https://www.commudle.com/my-profile*](https://www.commudle.com/my-profile)
3. *Introduce yourself: \[LINK TO #introduction CHANNEL]*
*We're confident this change will elevate our community experience. For any questions, please reach out.*
*Looking forward to connecting on Commudle!Best regards,*
*\[Your Name]*\
*\[Community Leader]*
Following the above steps will ensure that the most active members will migrate to Commudle smoothly.
# Sending a final reminder from old event platform
As a final step to migrate members who might still be active on your old platform, creating a new activity will get them to sign up on Commudle and join your community.
## Create your next event on old platform
* Create your next event on both old platform and Commudle.
* On the existing platform, add the link to registration as external link and use the link to your event from Commudle on the old platform.
* When someone registers for your event they will automatically become a member of your community.
This sums up the migration!